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Bid Proposals | Why you need a Blue Team review

 September 9, 2014
by Paul Heron

By now frequent readers are familiar with our “strategy first” mantra and the value of making a structured bid/no-bid decision. The idea is to ensure:

  1. Your decision to bid is made only after careful evaluation of the prospect and project, and competitive and internal factors, and
  2. You kick off the proposal only after building a win strategy that’s responsive to the prospect’s issues and includes value propositions for all buyer types

Despite all this effort, in rare cases you may still not have a winning strategy.

The downside to momentum

Bid decisions are typically based on reasonable assumptions and on knowledge available at the time. Subsequent strategy making includes testing those assumptions and gathering more facts. In the process, you may discover (among other things) that:

  • Your ideal strategic partner has signed on with a competing bid team
  • An internal resource you counted on was assigned to another project
  • Your cost structure is higher than initial estimates

In each case the strategy makers typically select the best alternative and press on. Any one of these second choices might not be fatal—but cumulatively they could doom the proposal.

A challenge for any team is staying realistic about their probability of success. Even in these early days, a proposal effort can develop momentum that’s hard to deflect or stop.

Enter the Blue Team review

The Blue Team is made up of people familiar with the client, project and competition—but who are not part of the proposal team*. Their job is to review the built-out strategy for completeness and test it against the prospect’s needs and issues.

*NOTE: Staffing independent review teams is a significant challenge in smaller organizations where everyone who understands the prospect and project is part of the strategy process. We’ll look at workarounds to address this in a future post.

Any serious issues raised by the Blue Team should be addressed before proposal writing kicks off. If one or more shortcomings cannot be corrected, the organization may still decide to proceed for strategic reasons.

No-bid decision post Blue Team review

After receiving the Blue Team’s comments, senior management may reverse the decision to bid, abandoning the opportunity. This can happen in one of two cases:

  1. The bid/no-bid process was flawed or poorly executed
  2. Despite a sound process, subsequent events or fact-finding eliminated the prospect of winning

If the bid decision process was flawed, the bidder has learned a valuable lesson. It needs to correct the flaw for future opportunities.

If a once-credible chance of winning has disappeared, a decision not to bid conserves precious resources. At this point (see Complex2Clear’s bid lifecycle diagram), the proposal has consumed relatively little effort, compared to proceeding to the Red Team review and beyond.

Pulling the plug is frustrating—but if needed, sooner is better.

In any of the above situations, the Blue Team has fulfilled its purpose—and demonstrated its value.

 

 

Need help building more effective proposal strategies?

Contact Complex2Clear

 

 

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