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Bid Proposals | Deploying your differentiators

 March 24, 2015
by Paul Heron

Once you understand differentiators and how to develop them with specifics, the next step is using them to maximum advantage in proposals.

Features your prospect cares about and that only you offer are your winning advantage. Mention differentiators as often as possible in your proposal, keeping in mind that many evaluation teams divide up large proposals, giving each individual one or two sections to read.

The following are ideal opportunities to use differentiators.

Executive summary

The executive summary is usually the most read section of any proposal—and often the only section read by the decision maker. This is where you lay out your winning strategy—and win strategies are all about differentiation.

Make key value propositions the centrepiece of your executive summary—and take every opportunity to stress features that make your offer superior. Do not hesitate to draw comparisons with your closest competitors (without naming them).

High-impact page components

In addition to embedding differentiators in proposal text, ensure they are always present in these high visibility locations:

Make your differentiators count: Express differentiators where they will have highest impact, including in section summaries (1), capsule statements (2) and visualizations (3).

Section summaries: These two or three sentence statements explain how your solution satisfies the section requirements. Use a design template that sets these off these summaries in large and/or bold face type and places them right after the section title.

Capsule statements: Capsule statements are short (10-15 word) sales pitches designed to grab the evaluator’s attention and be memorable. Build each around a key differentiator. Set off capsule statements from body text using coloured text and/or a background tint.

Visualizations: Build visualizations around key differentiators. Examples:

  • If your processes are superior, use the cover of a process manual or independent process audit report to make the point—then stress this feature and one or more related benefits (such as consistent service quality) in a selling caption tied to the graphic.
  • If you have proven success with projects that align with the bid requirements, use a photo, client logo or other graphic to draw attention to a selling caption that expresses this strength (feature) and ties it to reduced delivery risk and/or better quality (benefits).

Use a checklist to make it easy for evaluators

Build a table of RFP key requirements and how you satisfy each. Include this in the executive summary and/or at the end of each section. Include differentiators in the column where you show how you will address the requirements.

Repetition is OK

Don’t worry about repeating the same differentiator in different sections—or even within a section. Evaluators are looking for reasons to score one bidder higher than another. Don’t disappoint.

Next week: Identifying differentiators as part of the strategy process


Need help building your key differentiators into proposals?

Contact Complex2Clear



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